Purchase Order

Employees who anticipate making purchases should request a Purchase Order issued to themselves with a "not to exceed" amount. Once the Purchase Order has been issued, the employee is authorized to make purchases.  Reimbursement for purchases should be submitted to the District Office within 30 days of the expenditure.

 

Mileage & Reimbursements

The Internal Revenue Service issues optional standard mileage rates used to calculate the deductible costs of operating an automobile for business. Beginning on JULY 1, 2023, standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be 67.0 cents per mile for business miles driven. Per AR 3350, mileage rates are adjusted annually on July 1.

• Employee Reimbursement Procedure

Contracts

• Contract Agreement Form (v.2024_Oct)
• Sample - Certificate of Insurance (COI) with Additionally Insured Endorsement
• Insurance Requirement Matrix 

Field Trips

• Field Study Trip Request Form (Site-Level)
• Field Trip (Overnight) Approval Request Form (Boards)
• Field Trip $ Calculation

OUSD COI Request Form

• Certificate of Insurance (COI) Request Form
  • Fill out this form and send to CBO along with agreements